The Knowledge You Need, Service You Deserve and Compliance You Require

Plan Consultation and Design
Employers receive the professional consultation necessary to design a 403(b) plan to meet the specific business requirements of the organization.

Plan Document Preparation
Plan Sponsors are provided an Adoption Agreement and written Plan Document that details the terms, conditions and features for operating the 403(b) plan. In the event there are regulatory changes or a Plan Sponsor's retirement plan needs change, ADMIN can provide any plan amendments, plan restatements, along with appropriate Board Resolutions.

Plan Set-up
ADMIN works with the employer and the Plan's approved investment provider(s) to gather participant data needed to establish the plan on our recordkeeping system. As part of the set-up process, we work with Sponsors to make a "good faith effort" to identify participants among current and former employees who maintained active 403(b) policies or accounts based published IRS guidance.

Vendor Relations and Compliance Support
Employers can make use of ADMIN's model Vendor Service Agreements that details the duties and responsibilities for all approved vendors in the plan. ADMIN establishes and maintains information sharing relationships with product vendors to facilitate plan operations and compliance.

Administrative Service Materials
Plan Sponsors receive hands-on training and instructional materials as well as a Plan Adminstrator Reference Guide to facilitate plan compliance manners.

Communication Materials
Employers gain access to a library of communication materials including sample forms and participant letters, FAQ reference documents, including meaningful notice and universal availability requirements.

Secure web-based services
Our services are available for employers to submit retirement plan contributions, reconcile payroll contributions and to facilitate delivery of plan reports. A Secure File Transfer Protocol (SFTP) process is also available to submit contribution data. These portals streamline payroll contribution processing and other plan compliance transaction processing. Our system maintains participant and vendor account information for audit purposes.

Audit Support
Should the IRS conduct an audit, ADMIN works with the Plan Sponsor and the Sponsor's representatives throughout the process.

To meet the needs of the new 403(b) plan regulatory environment, ADMIN Partners offers the following payroll contribution processes and systems support:

Payroll Contribution Administration
ADMIN Partners reconciles and disburses all payroll contributions in a timely manner. Our contribution standards exceed IRS guidelines. You send one check for your 403(b) retirement contributions directly to our Cash Custodial Bank directed to an account in the name of your plan. Our systems and processes accommodate either manual or electronic data and funs submission.

Integrated Financial Controls and Security
Our retirement plan record keeping system is tightly integrated with our financial management systems offering maximum financial control and security. SAS 70 audits are conducted on both systems annually. To maintain proper separation of duties, our Cash Custodian and Fund Disbursement Agent, Mid Atlantic Trust Company (MATC), deposits and disburses all contribution based on instructions provided by ADMIN staff.

Contribution Monitoring. Our systems aggregate all payroll contributions to monitor applicable 415 and 402(g) limits; track and monitor all Plan catch-up provisions and generate quarterly reports on all participants highlighting any participants in danger of over contributing into their 403(b) plan.

To meet the needs of the new 403(b) plan regulatory environment ADMIN Partners offers the following payroll contribution processes and systems support.

Payroll Contribution Administration
Employers send one check for all 403(b) retirement contributions directly to our Cash Custodial Bank directed to an account in the name of the Employer's plan. ADMIN reconciles and disburses all payroll contributions in a timely manner. Our contribution standards exceed IRS guidelines. Our systems and processes accomodate manual or electronic data and fund submissions.

Integrated Financial Controls and Security
Our retirment plan recordkeeping system is tightly integrated with our financial management systems offering maximum financial control and security, SAS 70 audits are conducted on both systems annually. To maintain proper separation of duties, our Cash Custodian and Fund Disbursement Agent, Mid Atlantic Trust Company (MATC), deposits and disburses all contribution based on instructions provided by ADMIN staff.

Excess or Misapplied Contribution Corrections
In the event a contribution is made in excell of the limits or misapplied in some manner, ADMIN's staff is available to assist in the correction process.